Advance Notice: New Features
by Michelle
Well it's been a while since our last major update. But we're finally ready to release what we believe will be some very cool and useful features. See below for a summary of the features and other release details. If you have any questions or comments about this release please contact us at support@autocentral.com.au.

Version: 2.3.10
Release Window: 29th May, 2009 8.30pm to 11.30pm AEST  (Please don't use the system during this period)

Release  2.3.10 Summary

• Audit Tracking Change:  Changing the Primary Administrator is now audited.
• New Policy Option: System Administrators can be disallowed from authorising bookings. This option is now audited. (See Business Account > Policy > General > Disallow System Administrator to Authorise Bookings).
• Calendar Change:  In order to more easily see when a booking starts, a dashed yellow border is now visible at the beginning of each booking.
• Booking Authorisation:  Option to force authorisation for users when using a vehicle from outside the users default vehicle group. (See Account Setup Centre > Policy Summary > Booking Authorisation Rules).
• New Report/Extract: Lookup List (Vehicles, Workgroups, etc.) extracts can be produced from the lists Browse page.
• New Audit Report/Extract: Audit report for deleted bookings. (See Account Setup Centre > Audit Log > Delete Booking).
• New Report/Extract: A new charge-back report with additional filters and charging options. (See Account Setup Centre > Reports > Charge-back 2).
• Global Calendar:  A new calendar which displays all bookings in calendar view for a selected date. (System Administrators access only. See Account Setup Centre > Manage > Global Calendar).
• New Personalisation Option:  Send a booking confirmation e-mail to vehicle users after booking has been processed. (See Account Setup Centre > Personalisation > Booking Confirmation).
• Feature Change: The Vehicle Log Entry has been renamed to Check Out/In and additional fields have been added. (See right-hand sidebar for more information).
• Calendar Change:  Enhanced colour coding to indicate if/when a booking is checked out/in. Amber (checked out), green (checked out and in). Please note:  Using the check out/in feature is optional.
• New Policy Option: 2 new fields added; Alternate User Name and Alternate User E-mail (e-mail does not have to be registered in the system). These fields are useful if the same person is responsible for entering bookings for other users. The Alternate User Email can also be sent a booking confirmation. These additional fields can be displayed on the booking page if required. (See Account Setup Centre > Policy Summary > Booking).
• New Policy Option: Allow Concurrent Bookings. Allow the same user to enter overlapping bookings. This option is useful if the same person is responsible for entering bookings for other users who may or may not be registered in the system. Can be used in conjunction with Alternate User Name/E-mail. (See Account Setup Centre > Policy Summary > Booking).

The check out/check in feature allows for additional information to be collected when a vehicle is taken out and returned. Please Note: This is an optional feature and is currently only available to System Administrators. An upcoming update will allow greater flexibility to provide access to other users.

• The check out/in page is available from the Booking Manager for the booking. The check out/in page also displays the last booking (prior to this booking) and a summary of information for the booking to be checked out/in.
• The following fields are available;
  i. Reason for Travel
  ii. Private Use Allocation (%)
  iii. Check out date and time
  iv. Start Odometer Reading
  v. Check in date and time
  vi. End Odometer Reading
  vii. Fuel Gauge Reading
  viii. Incident Report/Comments
• All fields can be hidden or displayed as optional or required. (See Account Setup Centre > Policy Summary > Booking).
  

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Next Update
A minor update with some new features and improvements will be available end of June 2009. The next major update will be released October 2009, so keep an eye out for our next newsletter for details.